Any recruiter who wants to improve their time management skills is in the right place! In this blog post, you’ll learn a tremendous four-step time management technique for recruiters.
We recommend having a suitable recruitment agency software. Unlike what is generally believed, time management is not a single skill. Time management is a blend of some specific skills. That said, you’re probably wondering which time management skills are most important to your recruiter. Below is an overview of four critical time management skills that play an essential role in the day-to-day work of busy recruiters.
Keeping a to-do list means writing down everything.
Planning means organising tasks in advance over time.
Prioritising means performing urgent and essential tasks first.
Staying focused implies working on a single task and blocking all the distractions.
Take care of yourself to prevent burnout: get enough sleep, eat a balanced diet and exercise. Oh, and don’t forget to breathe!
The top four time management skills above sound straightforward. And they are!
But when everything gets busy, it is easy to get away from it. Therefore, we have developed this simple time management method in 4 steps.
By following four easy steps, you can stay connected even if you see many things on your plate. The figure below outlines a four-step time management method for recruiters.
The primary step to successfully managing time is to write down everything. Could you write it down as soon as a task arrives?
Writing down everything has two main advantages.
Don’t forget the task. You don’t waste your energy while keeping everything in your head.
Write down all tasks in one place. To-Do lists should be available anytime, anywhere, on any device.
Writing down a task is only the first step to successful time management. The second step is to take the time to review them. At the end of each day, read the to-do list. This has two main advantages.
In this way, you’re already planning everything for tomorrow so that you can relax at the end of each business day. When you go to work the following day, you can start working immediately.
Yes, I know. Planning work assignments for next week on Friday afternoon can sound confusing. But it’s worth it because it makes you feel more comfortable throughout the weekend!
Writing down and reviewing tasks over time are two activities that lead to an essential third step in prioritising time management. The Eisenhower matrix is a simple yet effective method to prioritise critical tasks. Use the table below to sort out your tasks according to their importance and urgency into four categories:
- Important and urgent tasks priority level 1.
- Important but not urgent tasks priority level 2.
- Not essential, but critical tasks priority level 3.
- Not important and not urgent tasks priority level 4.
With the Eisenhower Matrix, you can train your mind to look for things you shouldn’t do (level 4). This is a great way to relieve yourself of the rush and pressure of accomplishing everything. Remember, your aim is not to work harder but to be smarter!
If you perform the first three steps of this four-step time management technique, the final step will tell you exactly what to do and in what order.
First, complete the level 1 task, then continue with the level 2 task. Resist the urge to complete Level 3 and 4 tasks. Delegate Level 3 tasks and delete Level 4 tasks.
Successful time management requires performing the right tasks at the right time and determining which tasks are wasting time and energy.
Best Practises show that the Eisenhower Matrix works best with a shorter level 1 to-do list. Ideally, you should only include three tasks, up to a maximum of 5 each day. Once you have gotten on track, volume recruitment will become a reality. So, it will be easier to manage and follow through with the recruitment process.